Represent yourself and your referee well. Respond quickly to any emails or communications you receive from this employer, and be sure that you have a good knowledge of the company, its culture, and the specific duties of the position youre applying to. Your references don't have to be people who work at your current job; in fact, you shouldn't use references from your current manager or co-workers if the company isn't aware you are job searching. The Internet Applicant rule requires contractors to maintain any and all expressions of interest through the internet or related electronic data technologies as to which the contractor considered the individual for a particular position, except for searches of external resume data bases discussed below. 12 Types of Employment Reference. What company benefits are most important to you? Does a contractor "consider" an individual merely by running a (basic qualifications) search that brings up the individuals resume, if the contractor never opens the resume? .table thead th {background-color:#f1f1f1;color:#222;} The Internet Applicant rule provides contractors with the flexibility to design search procedures that may significantly reduce the number of resumes they will need to retain from a search of a large external resume database. The format can be as detailed as a system that automatically stores each search or as basic as a simple screen shot printed out and maintained in a file cabinet. To keep things easy for the hiring manager, its also a good idea to include your own name, phone number, and email at the top of the sheet (see the template and example below). The Internet Applicant rule explains that a contractor may conclude that an individual has removed himself or herself from the selection process or has otherwise indicated lack of interest in the position based on the individuals express statement or on the individuals passive demonstration of disinterest. You should approach this situation in the same way youd approach any new job youre applying to. Whether the contractor has waited too long to solicit demographic data will depend on the facts, such as whether the delay caused the contractor to be unable to identify a substantial portion of its Internet Applicant pool, the length of time between identifying an individual as an Internet Applicant and making the final hiring decision, and whether the contractor had reason to know that the delay would decrease its ability to receive responses to its solicitation of demographic information. There may be circumstances when it would be permissible to delay solicitation of demographic data until the interview or hiring stages, and other circumstances when it would not be permissible to do so. Since the rule does not establish a time or point in the process for soliciting race/ethnicity/gender data from Internet Applicants, can contractors wait until after the hiring decision, or after interviews, to collect this data from all Internet Applicants for the position? A contractor must similarly retain records of all the basic qualifications used to develop a pool of Internet Applicants. Employment references are letters or documents that provide an opinion on a job candidate. The Executive Order recordkeeping obligation belongs to the federal contractor, not the retained employment agency, and it is the contactors responsibility to ensure that the agency keeps for it whatever records the contractor will be expected to have. Also, for external resume databases, the contractor must maintain a record of the position for which each search of the database was made, and corresponding to each search, the substantive search criteria used, the date of the search, and the resumes of any job seekers who met the basic qualifications for the particular position who are considered by the contractor. This interest might be expressed by completing an application form, or might be expressed orally, depending upon the employers practice. Must a contractor retain resumes when the contractors representative meets with students on campus recruiting trips to discuss general jobs for which a student may be qualified if the contractor advises all students they must apply through the contractors website to be considered for a particular position? Nothing in the final rule would prohibit a contractor from utilizing different basic qualifications for different positions with the same job title, keeping in mind that the basic qualifications must be advertised or established in advance, and must be noncomparative, objective, and relevant to the particular position. Reach out for a reference via phone, email or in person. Reference No: BIT_NYC_AAG_3558 . Before sharing sensitive information, make sure youre on a federal government site. Once you know who your references will be, you want to make it easy to submit them to employers when asked. Some prospective employers may request a certain mix of types of references, but generally you want to list former managers (or your current manager if they know about and are supportive of your job search) and former or current colleagues; if youre earlier in your career and dont have many former managers, you could list professors you worked closely with. An individual is usually required to have a minimum of three references. Most job application forms are now online.